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Privacy Policy

Last updated: 29/04/2022

Our company, CaptureBites BV (“we”), operates https://www.capturebites.com (the “Site”) and provides software products that can be downloaded from this Site and related services (“Software Products and Services”).

This policy covers how we treat personal information that we collect and receive, including information related to your past use of our software products and services. Personal information is information about you that is personally identifiable like your name, address, email address, or phone number, and that is not otherwise publicly available.

The personal data we collect will be used for the following purposes:

– Improve our content you see and services
– Fulfill your requests for products and services
– To contact you regarding specified requests
– CaptureBites market analysis using Google Analytics
– Occasional e-mails concerning updates about the requested products or services using MailChimp

Our legal basis for processing for the personal data:

– CaptureBites complies with the EU General Data Protection Regulation (GDPR) as set forth by the European Union regarding the collection, use and retention of personal data from the European Union countries, the UK and Switzerland. CaptureBites has certified that it adheres to the requirements of consent, breach notification, right to access, right to be forgotten, data portability, privacy and data protection

Information Collection and Use

While using our Site, Software Products and Services, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personal identifiable information may include, but is not limited to your name, email address, address, occupation, industry, software products in use, software environment, outgoing and incoming email server and settings.

Log Data

Like many site operators, we collect information that your browser sends whenever you visit our Site (“Log Data”). This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, browser version, the pages of our Site that you visit, the time and date of your visit, the time spent on those pages and other statistics. In addition, we may use third-party services such as Google Analytics that collect, monitor and analyze this.


We may use your Personal Information to contact you with newsletters, marketing or promotional materials and other information.

Users who visit this page can opt out of receiving future marketing communications by following instructions contained in the messages they receive.

We reserve the right to send you certain communications relating to the service, such as service announcements, administrative messages without offering you the opportunity to opt out of receiving them.


By consenting to this privacy notice you are giving us permission to process your personal data specifically for the purposes identified. Consent is required for CaptureBites to process both types of personal data, but it must be explicitly given. Where we are asking you for sensitive personal data, we will always tell you why and how the information will be used.

You may withdraw consent or consult your personal data at any time by contacting us.


Cookies are files with small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer’s hard drive. Like many sites, we use “cookies” to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Site.


The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.

Third Party Services

Third parties provide certain services available on this site or are used in following products: MetaServer, Export Email for Kofax Express and Kofax Capture. We may provide information, including Personal Information, that we collect on the Web to third-party service providers to help us deliver programs, products, information, and services. Service providers are also an important means by which we maintain our Web site and mailing lists. We will take reasonable steps to ensure that these third-party service providers are obligated to protect Personal Information on our behalf.

CaptureBites will not pass on your personal data to third parties with first obtaining your consent. The following third parties will receive your personal information for the following purposes as part of the processing activities:

Third country (non-EU) / international organization
Safeguards in place to protect your personal data
MailChimp (USA)
Please check the following link to MailChimp’s Privacy Policy and check their Security chapter.
To e-mail you concerning updates about the requested products or services.
Google Analytics (USA)

Please check the following link to Google Analytics Safeguarding page.

CaptureBites market analysis to maintain and improve our visible content.

Google APIs (USA)

Our MetaServer product’s use and transfer to any other app of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.

CaptureBites MetaServer’s Import and Export email functions to automatically process documents attached to an email and send email notifications.

Links to Other Websites

We are not responsible for the practices employed by websites or services linked to or from our Site, including the information or content contained therein. Please remember that when you use a link to go from tour Site to another website or service, our Privacy Policy does not apply to third-party websites or services. Your browsing and interaction on any third-party website or service, including those that have a link or advertisement on our Site, are subject to that third party’s own rules and policies.

Children’s Privacy

Our Site is not structured to attract children. Accordingly, we do not intend to collect Personal Information from anyone we know to be under 13 years of age.

Changes to This Privacy Policy

We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically. Your continued use of the Service after we post any modifications to the Privacy Policy on this page will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy.

Contact Us

If you have any questions about this Privacy Policy, please contact us. We normally reply within 24 hours.

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